building No. 80-82, Abdulla Avloniy Street, Yakkasaroy Tumani, Tashkent, Uzbekistaan
4(5)/2023-TIC
Invitation for Bids & General Terms and Conditions
SERVICES OF EVENT MANAGER FOR PR & MARKETING OF PAKISTAN SINGLE COUNTRY EXHIBITION AND LOGISTICS FORUM AT, TASHKENT, UZBEKISTAN
Trade Development Authority of Pakistan (TDAP) and the Ministry of Commerce (MoC) Pakistan have decided to hold First Pakistan Single Country Exhibition (PSCE) from 28th June to 30th June 2024 at the UzExpo Centre and Logistics Forum (hereinafter called the Forum) on 29th June 2024 at the Crystal Ballroom, International Hotel, Tashkent, Uzbekistan. In the three days Exhibitions from 28th – 30th June 2024 to be held in UzExpo Centre, Pakistani exhibitors will showcase top quality of Pakistan’s Products. The three days’ PSCE will be a true showcase of the progressive Pakistan with collective presence of top Pakistani brands in the event. On the sidelines of the main exhibition, B2B meetings, G2G meetings, B2G meetings and a Gala Dinner night (venue to be decided) will also be arranged with Uzbek and Pakistani delegates. The Forum will consist of selected delegates from the region and from major public and private organizations dealing in logistics services of Pakistan, who will give presentations of their specific regions /organizations and interact with the counterpart stakeholders from Uzbekistan.
2. Event Manager would be required to organize the Galal Dinner and market the three days’ exhibition (PSCE) and one day Logistics Forum and provide all required services, as directed by TDAP, MoC and Trade and Investment Counsellor (TIC), Embassy of Pakistan, Tashkent at UzExpo Centre, TASHKENT, UZBEKISTAN or anywhere desired by TDAP, MOC and Trade-Wing, Tashkent. Terms of reference for organizing the Gala dinner and marketing of the PSCE and Forum are mentioned in details with clarity on all components of the event in the Bidding Documents. There will be no compromise on quality and services described in the Billing of Quantity (BOQ) Section.
3. Bidding documents and other related information for the purpose can be obtained, on written request from the Embassy of Islamic Republic of Pakistan, Tashkent, Uzbekistan (address given below) or can be downloaded from the website of the Ministry of Commerce, Government of Pakistan, Embassy of Islamic Republic of Pakistan, Tashkent, Trade Development Authority of Pakistan, and Public Procurement Regulatory Authority (PPRA).
Websites: https://www.commerce.gov.pk
http://pakistanembassytashkent.org.pk
http://tdap.gov.pk
http://ppra.org.pk
4. Single Stage Two Envelope Procedure, as per PPRA Rules 36 (b) of PPRA rules, would be used for Open Competitive Bidding. The firm will submit their sealed Technical Proposal and Financial Proposal in bold and legible letters to avoid any confusion. Financial proposal should accompany a bid security equivalent to two per cent (2%) of the bid amount in the form specified in the Bidding documents.
5. Sealed tender documents shall be submitted latest by 16th May, 2024 at 11:00 AM with the Embassy of Islamic Republic of Pakistan, Tashkent and Technical Proposals shall be opened by the Tender Committee on the same day at 11:30 AM in the presence of representatives of the participating firms and the Tender Committee. The Financial Proposals of only technically qualified companies will be opened on the date announced by the Tender Committee. The proposal of the most advantageous bidder will be accepted subject to meeting all requirements mentioned in the tender documents. The posting of final evaluation of bids at PPRA website (as per PPRA rules) will be done before the award of the tender.
6. TDAP, MoC and the Tender Committee reserves the right to reject any or all bids and to annul the bidding process at any time, however, reasons for rejection or annulling bid process will be communicated to the concerned bidder(s) in accordance with the Procurement Rules.